Onboarding Manual for Employer Signatures (I-9)
Updated: 07/09/2021
Article #: 41
1. Log into Ulti
2. Go the the Onboarding Gateway under Menu>Administration>Onboarding
3. A separate window will pop up with the Onboarding Gateway. Click on New Hires to pull up the list assigned to you.
4. Choose the hyperlink for the New Hire you need to review
5. Begin by choosing the Form I-9 link
6. If you are unsure what documents can be used for eligibility to work in the United States, click the List of Acceptable Documents to find out
7. Choose the button on the left next to the type of documents you reviewed for the I-9
8. Choose the type of documents you received for the New Hire from the drop down list
9. Add the Document Numbers for each item, choose the Issuing Authorities and add Expiration Dates (if available)
10. Add New Hire’s Start Date (MUST be within the last 3 days) and click the box Attesting to your having examined the original documents, then type your name in the Signature box
11. Click the green Sign button
12. Once the I-9 is signed you are ready to upload the documents. At the bottom of the page click on Upload a file and find the scanned information on your computer. If you scanned both documents together, upload the same file in both places. Do not use characters in the filename.
13. Click the Back to Tasks button at the top or bottom of the page
14. When you return to the main screen, choose the E-Verify link
15. Click the green Submit to E-Verify button
16. If a passport is used as the document, E-Verify will require Photo Matching. Compare the photo you saw in person the the picture shown. If the photo matches, choose Yes and Continue. If the photo does not match, choose No and contact your local HR Representative.
17. If the screen says SSA EMPLOYMENT AUTHORIZED, click the Close Case button If you get any other result, contact HR immediately
18. Answer Yes that the person is “currently employed with this company” by clicking the button to the left of the Yes answer
19. Click the green Continue button
20. Choose the button next to “The employee continues to work for the employer after receiving an Employment Authorized result.”
21. Click the green Continue button
22. You will see that the E-Verify Case has been successfully closed.
23. Click on Review & Submit New Hire Summary
24. Click on Submit for processing
25. If this is your only New Hire, close the Onobarding Gateway. If you have another person to hire, click New Hires at the top of the page
26. HR will finish the processing in Ulti and send an email with the new hire’s access information
I have processed the hire for Jane Doe and her access information is below:
Email and Username for all accounts: jdoe@regionname
Email Password: Password1
Ulti Password: Birthday (MMDDYYYY)
Mdpweb Password: RegionName31
2. Go the the Onboarding Gateway under Menu>Administration>Onboarding
3. A separate window will pop up with the Onboarding Gateway. Click on New Hires to pull up the list assigned to you.
4. Choose the hyperlink for the New Hire you need to review
5. Begin by choosing the Form I-9 link
6. If you are unsure what documents can be used for eligibility to work in the United States, click the List of Acceptable Documents to find out
7. Choose the button on the left next to the type of documents you reviewed for the I-9
8. Choose the type of documents you received for the New Hire from the drop down list
9. Add the Document Numbers for each item, choose the Issuing Authorities and add Expiration Dates (if available)
10. Add New Hire’s Start Date (MUST be within the last 3 days) and click the box Attesting to your having examined the original documents, then type your name in the Signature box
11. Click the green Sign button
12. Once the I-9 is signed you are ready to upload the documents. At the bottom of the page click on Upload a file and find the scanned information on your computer. If you scanned both documents together, upload the same file in both places. Do not use characters in the filename.
13. Click the Back to Tasks button at the top or bottom of the page
14. When you return to the main screen, choose the E-Verify link
15. Click the green Submit to E-Verify button
16. If a passport is used as the document, E-Verify will require Photo Matching. Compare the photo you saw in person the the picture shown. If the photo matches, choose Yes and Continue. If the photo does not match, choose No and contact your local HR Representative.
17. If the screen says SSA EMPLOYMENT AUTHORIZED, click the Close Case button If you get any other result, contact HR immediately
18. Answer Yes that the person is “currently employed with this company” by clicking the button to the left of the Yes answer
19. Click the green Continue button
20. Choose the button next to “The employee continues to work for the employer after receiving an Employment Authorized result.”
21. Click the green Continue button
22. You will see that the E-Verify Case has been successfully closed.
23. Click on Review & Submit New Hire Summary
24. Click on Submit for processing
25. If this is your only New Hire, close the Onobarding Gateway. If you have another person to hire, click New Hires at the top of the page
26. HR will finish the processing in Ulti and send an email with the new hire’s access information
I have processed the hire for Jane Doe and her access information is below:
Email and Username for all accounts: jdoe@regionname
Email Password: Password1
Ulti Password: Birthday (MMDDYYYY)
Mdpweb Password: RegionName31
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